Document Contribution and Review

MadCap Contributor makes it simple and easy for anyone in your organization to review and contribute content to your documentation. Subject matter experts and content contributors outside the document management team can edit and review topics, make annotations, and update content with a simple, easy-to-use interface. Tight integration with Flare makes MadCap Contributor an essential tool in the contribution and review process.

Key Features

What's New

  • SharePoint Integration

    Access, edit and update files directly from the SharePoint server for streamlined content contribution and review.

  • External Resources

    Improved content management and resource support was a major focus for MadCap Contributor. For those not utilizing content management systems, the new External Resources feature lets you access files (content topics, images, etc.) stored on any accessible network.

  • Streamlined Workflow

    Use SharePoint, External Resources or Microsoft Outlook to deliver both Review Packages and Contribution Templates.

  • New Authoring Enhancements and Usability

    • Built-in equation editor supporting Mathematical Markup Language (MathML)
    • New track changes and improved review workflow
    • Enhanced table style editor with table merging, splitting and more
    • New user interface for simplified usability
    • QR Code generator for printed documents:
    • Short for "quick reference", generate codes to embed URLs, email addresses and VCards
    • Users simply scan the code with their mobile device to access links, email or VCards
    • Make content accessible for users anywhere and bridge the gap between print and online documentation
  • MadCap Contributor Workflow

    View this recorded webinar to see how you can significantly expand your authoring and review process. This webinar will demonstrate sending content from Flare to MadCap Contributor for edit and review as well as how SMEs can create new content using MadCap Contributor.

    Click Image to Play Video | MadCap Contributor Workflow
  • Ease of Use

    Allow your subject matter experts and casual content contributors to add content quickly and easily without the need for any technical knowledge of professional authoring and without using Flare.

  • Defined Guidelines

    Allow SMEs and managers to review your content and/or contribute to your authoring projects using pre-defined Flare templates, allowing them to focus on content without messing with your formatting or project styles.

  • Content Contribution and Review by Anyone in the Organization

    By using MadCap Contributor, authors can send content out for review without the need to make troublesome conversions from other file formats such as PDF and Word documents.

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    • Easily review, edit or create content for Flare publishing
    • Use existing styles for a consistent corporate look, without a need to edit styles
    • In addition to native Flare format support, PDF and XPS documents can also be generated
    • Integration with MadCap Lingo for easy translation
  • Streamlined Workflow and Track Changes

    Send reviewed, revised, or annotated content back and forth with managers and SMEs via Outlook, SharePoint or External Resources — all while enjoying the new Track Changes feature with Flare 7.

    Advanced track changes in MadCap Contributor help manage the editing and review process:

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    • Automatically enabled when reviewers open topics in MadCap Contributor
    • Authors can track changes made to content files and accept or reject those alterations individually. Each change is marked in a color (different colors for different users) and/or labeled in a sidebar.
    • All changes made to a document are tracked, along with the user who performed the change.
    • All content remains in the document until the change is either accepted or rejected.
    • Author not limited to accepting the entire returned document only; right-click on tracked changes and accept or reject changes individually.
    • From within Flare, content can be locked to prevent any unintended edits to content.
    • Add annotations to content requiring additional clarification, reviews, etc.
  • Consistency and Flexibility

    Send single topics or multiple topics out to reviewers and contributors for flexible content creation and development.

    Avoid the hassle of converting content from Word and other formats to ensure consistency throughout your documentation contribution and review process.

"SMEs can pop in and out of the documentation task without having to set aside swathes of time, and the content they produce can be integrated much faster. My colleague handles the operations manual, and at times has up to 10 contributing authors using the Contributor template. Even then everything looks consistent, and that's important because we put a priority on standards."
Alex Johnson | Fitness First Group
+1 858-320-0387